Manage your critical business documents with our Sharepoint CDMS
Bluebox's Controlled Document Management System (CDMS) handles the creation, storage, review and archiving of your important business documents with ease.
Bluebox's Controlled Document Management System (CDMS) handles the creation, storage, review and archiving of your important business documents with ease.
Our CDMS is presented in a modern, user-friendly web interface, complete with easy to use features that alleviate common business pain-points.
We'll customise your CDMS to accomodate specific internal needs, both now and in the future. Pair it with any of our other modular solutions to seamlessly extend its capabilities.
Built for speed and scale, our CDMS is a secure, controlled environment in which to easily manage your most important business documents.
Help your team to find the documents they need quickly and easily with custom filters, automatic naming conventions, document template libraries, standardised data classification and powerful search functionality.
Meet your compliance and quality goals using automated publishing and approval processes, periodic reviews, version controls and document activity logs.
Make it easy for your team to work together on and off-site, with remote access, collaborative authoring and a single access portal for retrieving files.
Gain peace of mind knowing your critical and confidential information is protected. Manage and secure your critical business documents with user restrictions and tailored levels of access.
With three dedicated libraries for document storage, it’s easy to track documents through their lifecycle. The draft, published and archive libraries included in our CDMS are restricted by user permissions, so you won’t have to worry about team members accidentally using the wrong documents.
Our CDMS allows you to tag every document with pre-defined metadata attributes. These act like labels, so that you can easily find the document again when you need it. New data labels can only be created by select users, so you can ensure that everyone is filing their documents in the same way, every time.
Equipped with a Bluebox CDMS, you can track minor and major versions of documents and restore original versions as needed. You can also view historical records on each document, including who worked on the document, comments that were added and when it was approved, published and ultimately archived.
Our CDMS allows team members to work on a single document at the same time, from wherever they are located. The collaborative authoring features allow you to see which areas of the document others are working on and refresh the page anytime to see what’s new. Prefer flying solo? With the Bluebox CDMS you can ‘check out’ a document to prevent other users from making changes at the same time.
Our CDMS automates and controls your document workflows quickly and easily. With a click of a button you can allocate documents for review, publishing and archiving. If you need to periodically review documents as a part of your workflow, simply set your desired review date and the CDMS will automatically send you a reminder email.
As a document controller or contributor, you can receive automatic notifications and reminders when you need to review or approve documents. Receive notifications via email and directly in your controller dashboard.
With our CDMS, you can assign user roles with different levels of access, so you have complete control over who can edit, publish or review critical documents. All of your published controlled documents are stored in a single portal for team access. You’ll have peace of mind knowing that your important documents are stored safely and only editable by approved users.
When you have hundreds of documents to manage, it's important that you are able to easily see their status in one convenient location. As a document controller you can receive email alerts for documents you need to review and approve and see all your upcoming workflow tasks in an easy to use dashboard format.
We've implemented the Bluebox CDMS in organisations Australia-wide, spanning a range of industries. Our CDMS is one of our most popular SharePoint solutions because it gives businesses customised and flexible control over how their critical documents are created, managed and stored.
Because it’s built on SharePoint, the Bluebox CDMS seamlessly integrates with all Microsoft Office products, and can be used as a stepping stone to a much wider implementation of SharePoint across your business.
Businesses around the world have trusted our popular CDMS for over five years and counting. We continue to invest in improving its features, design and functionality to give our customers the best experience possible.
We provide support with installation, design, project management, training and content migration. Our clients trust us to offer ongoing support, informed advice and exceptional service.
Our CDMS design is based on the well known Microsoft Office suite, making it intuitive, easy to navigate and simple to use, ultimately reducing time required for training.
The Bluebox CDMS is available for both SharePoint On-Premise and SharePoint Online (Office 365). It is a perfect complement to our SharePoint Intranet solution.
